University of York Case Study
Discover how Landscape helped the University of York redesign its print estate around changing demand, reducing costs and supporting its sustainability goals.
IT Operations Manager, University of York
“We’ve worked with Landscape for a number of years, so they have a deep understanding of our print environment. Their knowledge of our estate, combined with the invaluable input from their onsite engineers, was instrumental in helping us design a solution that genuinely met our changing needs. We trust Landscape’s expertise and value the insight and experience they bring to our partnership.”
About University of York
Established in 1963, the University of York is a leading UK university and a member of the prestigious Russell Group. Today, it is home to more than 20,000 students from over 140 countries and employs more than 5,000 staff.
The University operates across two campuses spanning more than 500 acres, with more than 200 buildings supporting teaching, research, libraries, student accommodation, sports and administration.
Challenges
The Challenge
The pandemic changed how the University worked — and how much it printed.
Hybrid working significantly reduced print volumes, leaving parts of the fleet underused and approaching end of life. The University needed to rethink its print estate rather than simply replace devices like-for-like.
Adapt
Align the print estate with post-pandemic working patterns
Reduce
Respond to print volumes falling from 19.2m to 5.66m pages and consolidate underused devices
Optimise
Reduce the cost and complexity of managing print, while replacing ageing equipment where needed
Sustain
Support the University's sustainability objectives
Solution
The Landscape Solution
Working closely with the University, Landscape redesigned the print fleet to match current demand, improve efficiency and maintain a reliable experience for staff and students.
Dedicated Onsite Support
A Landscape onsite engineer with extensive knowledge of the University provided dedicated support throughout the deployment and continues to manage the day-to-day print environment.
102 New HP Multifunction Devices
Introduced modern, energy efficient HP technology where replacement was required.
Retain & Reuse
Retained suitable existing equipment to avoid unnecessary replacement and reduce environmental impact.
Secure & Flexible Printing
Continued use of PaperCut for secure print release, mobile printing and scanning.
Outcomes
Results at a Glance
Want to see how these results were achieved? Download the full case study.
Compared with the post-pandemic refresh
Overall savings compared with the University's original pre-pandemic contract
30,000+ kgC02e emissions avoided by retaining suitable existing equipment
Up to 64% lower Typical Electricity Consumption (TEC) on replacement A4 devices.
IT Operations Manager, University of York
“We’ve got a really solid partnership with Landscape. If anything needs adjusting, the team are always really responsive. If other companies are looking for a new print supplier, I’d highly recommend Landscape.”
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